Data controller
Registered with the Information Commissioner’s Office
The purpose of this notice is to explain how we collect, process and retain personal data in the course of providing notarial services
Further information may be requested from The Data controller:
PETRA EDWARDS By telephone: 01403 456 430 or 07791750699 or email: petra@pcenotary.co.uk or by post to: Mocatta House, Trafalgar Place, Brighton BN1 4DU.
How do we collect personal information?
We collect information and data: –
• directly from you at the point of your initial enquiry or instructions
• directly from the documents that you provide to us for notarisation or from third parties with a relevant and legitimate interest in the transaction
• as a result of any additional due diligence enquiries necessary to complete the notarisation process
How do we use your personal data?
We will only process personal data in accordance with the 8 principles of the General Data Protection Regulation (GDPR), for the following purposes:
• responding to your queries, requests and other communications;
• providing notarial services, including the translation and legalisation of documents
• enabling suppliers and service providers to carry out certain functions on our behalf in the provision of notarial services including, but not limited to, webhosting, data storage, identity verification, technical, logistical and courier services
• in the resolution of any complaintsbassies and consulates where the work requires it. Notarial records are retained for the period the regulator requires.
How long do we keep your personal information?
Basic data regarding you the client, and the nature of the notarial transaction, is kept in perpetuity as required by our regulator, the Faculty Office of the Archbishop of Canterbury.
Data security
We have in place a range of physical and electronic security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use, or modification. Note that from time to time data is transferred across the Internet and we do not always have control over the processes involved
Data subject rights
Your data is processed in accordance with Principle six of the GDPR; that personal data is processed in accordance with the individuals’ rights.
• We do not use personal data for direct marketing
• No decisions are made by automated means
More information may be found at https://ico.org.uk/for-the-public/
Website usage
You can visit this web site without giving us any information about yourself. The software logs and cookies we use monitor the use of this MyNotary website for general statistical purposes only and none of the information we gather in this way can be used to identify any individual who visits the site.
Disclaimer
The information contained in this website is for general information purposes only. While we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information or any reliance you place on such information is therefore strictly at your own risk.
Links to other websites
This Privacy Notice does not cover the links within this site linking to other websites as we have no control over the nature, content and availability of those sites. We encourage you to read the privacy statements on the other websites you visit. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.